· Budget Handling, assist SSM in preparation of CAPEX, OPEX & manpower budgets
of the reporting departments, proper record keeping of budget files.
· Effectively using Microsoft Dynamics Citrix (ERP) for our departments.
· ISO coordinator & Internal system auditor.
· Generating reports based on Microsoft Dynamics related to employees & related to
Purchase requests mainly.
· Generating invitation letters for engineers / senior executives visiting Nada from
· Dealing to get issue foreign visa for Nada managers to visit other countries.
· Preparations & follow up for out department’s IT related equipment.
· Coordinating with general maintenance department for any repair work in admin
· Arrange appointments for meeting with the managers, heads of the organizations.
· Prepare and finalize letters, reports, forms and other relevant correspondences.
· Maintain the filing system of the department, including the filing of confidential
documents, time of various meetings and management records.
· Coordinate and follow up with heads of departments on various activities.
· Follow up on travel arrangements: booking for the top managements and executives.
· Prepare business letters, faxes, contract agreements etc.
· Liaising with purchase department for monthly kitchen supplies.
· General Filing.
· Making arrangements for any training, meetings, demonstrations scheduled in the
· Coordinating with purchase department for the printing of any printing requirements
that may arise
· Prepare and fully handle purchases such as stationery and pantry supplies.
· Printing & preparation of employee’s reports and updates.
· Arrange to receive guests / visitors and cater to their requirements.
· Remain up to date on organizational changes. Hierarchies etc.
· Receiving and sending faxes, answering all phone calls.
· Handling free issuance of juice requests.
· Preparation of vacation time sheets time to time.
· Providing accurate backup for Liaison officer in his absence whenever required.
· Providing admin support for our accountant (Transpiration coordinator) in organizing
new expatriates employees during his annual vacations.